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Electronic Theses & Dissertations

Graduate School > Electronic Thesis & Dissertations

Introduction

What You Need To Do

Bound Copies

Deadlines

Editing

Forms to Complete

Article-style Dissertations

Copyright

ProQuest Submission

Video-ETD at UA

ETDs at UA Libraries Site

What You Need to Do

The following is the sequence of events in the ETD process:

The student completes all of the normal thesis and dissertation

steps and submits the ETD to ProQuest (PQ) at the PQ website.

PQ automatically sends you an e-mail confirming that your

The Graduate School notifies PQ and the student that the

submission is accepted.

When the ETD is accepted, UA Libraries receives a copy of the ETD

file and archives it.

Now that you know the basic steps, be sure to review the sections on

master’s and doctoral degrees in the online Graduate Catalog for

information on completing a thesis or dissertation.

Discuss with your committee which style guide you need to follow and the

arrangements they want you to make for having your work edited.

Remember, however, that it is your responsibility to edit the manuscript

proposal defenses typically occur two, three or more semesters before

final defense. Plan for the final defense of your thesis or dissertation at

least 8 weeks before your commencement date.

Forms to Complete

1. As soon as possible after the successful oral defense of your thesis

or dissertation proposal, submit the form for Appointment or

Change of Master’s Thesis Committee or form for

Appointment or Change of Doctoral Dissertation

Committee. With this form, your advisor, department, and you

are asking the graduate dean to evaluate the qualifications of the

3. If any changes have occurred in the composition of your committee

since its members were first approved by the graduate dean,

these changes must be submitted to the Graduate School on the

thesis or dissertation committee appointment form whose link is

above.

4. At or immediately after your final (oral) defense meeting, obtain

the original signatures of your committee members and your

department chairperson on the Committee Acceptance Form

for Electronic Thesis or Dissertation. Submit that form with

original signatures to the Graduate School as soon as possible

part of the PDF file you upload at the PQ site. Although the

committee Signature Page is no longer included, please list your

Committee Chair and the names of your committee members on

the Title Page of your thesis or dissertation (see "Sample

Preliminary Pages" for layout).

Acceptance Form with original signatures and cannot accept this

form via e-mail or fax.

of Earned Doctorates must be submitted to the Graduate School

send us the confirmation email which you can request near the

end of the survey. Confirmation emails should be sent to:

PLEASE NOTE: Your thesis or dissertation will not be approved unless and until

you have completed and submitted the above form 4 (for all master’s and doctoral

candidates) and 5 (for all doctoral candidates).

Final (Oral) Defense. Each master’s or doctoral candidate must be

given a final oral examination by the thesis or dissertation committee.

Well in advance of your intended graduation date, check with all

members of your committee to determine their availability for the final

approved, ready-to-defend manuscript to all of your other committee

members for review is 2 weeks before final defense.

After the Oral Defense. Prepare your final document for submission.

You must edit carefully your successfully defended document and then

prepare a PDF file of the manuscript, ready for submission to PQ.

You may need assistance in preparing a PDF for submission. There is an

excellent tutorial available for you, and if you choose, ProQuest will

convert your final document to PDF for you at their website and e-mail it

to you.

Once the PDF is prepared, you submit your thesis or dissertation online at

the ProQuest Submission Site for UA Students. Follow PQ's detailed

online instructions.

The PQ site has the following “Submission Steps” checklist to assist you

Supplemental Files (optional)

Notes (optional)

Register U.S. Copyright

Order Copies

“About ETD Administrator” tab. In the demo box click “Test student

submission.” To save time whenever you return to the site, make a note

of the PQ username and password you select the first time you log in.

The Graduate School will review your submitted manuscript. When the

Graduate School completes its review of the thesis or dissertation you

Requirements for Graduation are Completed When

The thesis/dissertation submission and approval processes are

completed

All grades have been cleared

All outstanding fees have been paid

Until you have completed this process, the Graduate School cannot offer

assurance to a third party (such as a prospective employer) that you

have completed the degree.

Once the degree has been officially awarded, degree verification can be

obtained through Student Clearinghouse. Official transcripts can be

requested 24 hours per day/7 days per week online from the Office of

University Registrar or call (205) 348-2020.

completed does not in any way alter these requirements or

extend these deadlines.

Signatures

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