RED HAWK FINANCIAL
Executive Administrative Assistant
Position Summary: The position is part-time, 25 hours per week and reports to the Chairperson,
Mechoopda Tribal Lending Enterprise
Other Requirements: The physical demands described in the Position Description are
representative of those that must be met by an employee to successfully perform the essential
functions of this job. Candidates must be eligible for coverage under the enterprise’s vehicle
insurance policy and possess a valid California driver’s license. Must be able to satisfactorily
complete a background/credit check, fingerprint live scan, and pre-employment physical, if
applicable. Must be able to satisfactorily pass a pre-employment drug/alcohol/substances test
pursuant to the Drug-Free Workplace Act of 1988.
Preference: Preference in hiring is given to qualified American Indians in accordance with the
Indian Preference Act (Title 25 U.S. Code § 472 and 473). Applicants claiming Indian preference
must submit verification by Tribe of affiliation or other acceptable documentation of Indian
heritage.
To Apply – Please compete and submit the following:
1. Application
2. Resume
3. Consent Form – Drug/Alcohol Screen Testing
4. Consent Form – Criminal background/Credit check
5. Consent Form – Disclosure Authorization and Release
6. DMV printout of driving record
7. If applicable – Indian Preference requires verification by Tribe of affiliation or
other acceptable documentation of Indian heritage.
Thank you for your interest in Red Hawk Financial, a wholly-owned unincorporated entity of
the Mechoopda Indian Tribe of Chico Rancheria.
CLOSING DATE: October 17, 2016 at 5:00 p.m.
RED HAWK FINANCIAL
POSITION DESCRIPTION
Job Title: Executive Administrative Assistant
Reports To: Chairperson – Mechoopda Tribal Lending Enterprise
Supervises: None
Status: Part-time (non-exempt), 25 Hours Per Week
Salary Range: 15.00 per hour
Position Summary
Under the direction of the Chairperson of Mechoopda Tribal Lending Enterprises (“MTLE”), a
wholly owned entity of the Mechoopda Indian Tribe of Chico Rancheria, a federally recognized
Indian tribe (“Tribe”). MTLE is the entity empowered by Tribal Law to engaged in consumer
lending within the Tribe’s’ jurisdiction and is the owner of Red Hawk Financial (“Red Hawk”), a
division of MTLE. Red Hawk is engaged in consumer lending business online pursuant to Tribal and
applicable federal consumer protection laws.
The Executive Administrative Assistant shall perform varied administrative duties supporting day-
to-day operations to the MTLE Board of Directors, and he or she has the authority to carry out these
responsibilities, in accordance with the direction and policies established by the Board. The
Executive Administrative Assistant provides key support, enabling the Board as it carries out its
governance functions.
Specific Responsibilities
1. Provide administrative support for the MTLE Board of Directors, including preparing
corresponding, scheduling meetings and completing administrative tasks as requested.
2. Maintain tribal governance documents, including but not limited to minutes, resolutions,
contracts, policies, ordinances, and other legal documents.
3. Record, transcribe, and prepare and distribute all agenda packets for MTLE meetings.
4. Helps with the general oversight of all MTLE activities and assist with the day-to-day
operations.
5. Responsible for maintaining the MTLE’s filing system, records, and archives, and overall
records management.
6. Helps with program quality and organizational stability through development and
implementation of standards and controls, systems and procedures, and regular evaluation.
7. In accordance with the MTLE’s various processes and procedures, process purchase orders and
all other documents directly related to job duties.
8. Prepare monthly report to Board of Directors regarding administration activities.
9. Maintain privacy and confidentiality of sensitive information.
RED HAWK FINANCIAL
10. Perform other duties related to office and facilities management as assigned.
Qualifications
1. Must have successfully completed a minimum of a two (2) year (A.A.) degree OR equivalent in
an accredited business college in secretarial, word processing, business administration, or
related field.
2. Must have a minimum of two (2) years of progressively responsible administrative experience.
3. Must have computer spreadsheet (Excel) and word processing (Word, etc.) proficiency.
4. Must be able to type 55 wpm with accuracy.
5. Ability to establish and maintain effective working relationships with the Board, staff,
consultants, and public and private agencies.
6. Must be capable of planning and meeting deadlines.
7. Ability to communicate, read, analyze, interpret, and edit various materials written in English is
required. Similarly, the ability to effectively communicate in English required, as is the ability to
effectively present information and respond to questions from colleges, vendors and the
general public in English.
8. Ability to add, subtract, multiply and divide with all numbers, and work with mathematical
concepts such as numerical correlation is required. In addition, the ability to apply concepts
such as fractions, percentages, ratios, and proportions to practical scenarios is necessary.
9. Ability to define problems, collect, develop, and analyze data and information, establish facts
and draw valid and supported conclusions is required.
10. Ability to provide excellent verbal and telephone customer service skills, preferably in the
financial services sector.
11. Experience working with Native American communities desirable.
Other Requirements
1. Must be eligible for coverage under the Tribe’s vehicle insurance policy. Must possess a valid
California driver’s license, provide a current DMV printout, and be willing to travel locally,
regionally, statewide and/or out-of-state, as necessary, during or after regular working hours.
2. Preference in hiring is given to qualified American Indians in accordance with the Indian
Preference Act (Title 25 U.S. Code § 472 and 473). Applicants claiming Indian preference must
submit verification by Tribe of affiliation or other acceptable documentation of Indian heritage.
3. This work involves long periods of sitting and may include walking, bending, crouching,
stooping, stretching, reaching, or similar activities, and lifting of moderately heavy items, up to
20 lbs.
4. Must be able to satisfactorily complete a background/credit check, fingerprint live scan, and
pre-employment physical, if applicable.
5. Must be able to satisfactorily pass a pre-employment drug/alcohol/substances test pursuant to
the Drug-Free Workplace Act of 1988.
RED HAWK FINANCIAL
Work Environment
The work environment characteristics described here are representative of those an employee
encounters in a tribal office environment, while performing the essential functions of this job.
Reasonable accommodations will be made to enable qualified individuals with disabilities to
perform the essential functions of this position.
INFORMATION FOR JOB APPLICANTS
Please read all documents carefully.
Thank you for considering Red Hawk Financial (RHF) for employment. The following is a brief overview of the application and hiring
process used.
We request that you DO NOT CALL for information regarding your place in the process. We are also unable to provide feedback on
the status of application
packages that have been submitted, or on interviews.
1.
The selection committee will review and evaluate applications to select a limited number of candidates to interview. Meeting the
minimum
qualifications for a position does not assure the candidate an interview. RHF is not able to compensate candidates for
interview-related
expenses.
2.
The application process is an indication of your ability to understand and follow written instructions as provided on the employment application,
vacancy announcement, and this information sheet. Failure to include required information could result in the disqualification of your
application. Please read all documents carefully. Applicants are responsible for ensuring that applications are complete when submitted. An
application without a signature or with the words "see résumé" or a similar phrase will not be accepted.
3.
Applications for employment are accepted for vacant positions as they occur. Vacancies are posted on our website at http://www.mechoopda-
nsn.gov/employment-opportunities/. The vacancy announcements include the specific duties, requirements, and responsibilities of each
position. Supplemental questionnaires, résumé, cover letters, letters of recommendation, college transcripts, licenses, or certificates may be
required in addition to the employment application. The vacancy announcements specify required documents for a vacant position. Failure to
submit all required documents will disqualify your application from further consideration.
4.
To allow for accurate review and consideration, your application must provide a complete and detailed description of your work experience.
When a certain number of years of experience are specified as a job requirement, the full-time equivalent is required. For example, someone
who has four years of half-time experience is considered to have two years of full-time equivalent experience. It is to your benefit to be as
thorough as possible because this information will be used to determine if you are qualified for the position. Although you may attach a
résumé, it is still necessary to complete the Employment History section of the employment application. Failure to do so will disqualify your
application from further consideration. Writing the words "see résumé" or a similar phrase will not be accepted.
5.
All applications will be screened for minimum qualifications. Applicants not meeting the minimum qualifications or submitting an incomplete
application package will be excluded from further consideration. Applications that meet the minimum qualifications may be further screened by
the Interview Committee for specific skills and experience. Those applications will be forwarded to the appropriate manager where the
Interview Committee will again screen the applications using detailed criteria taken directly from the vacancy announcement.
6.
Based on the required duties, the Interview Committee will select the top applicants for an oral interview. The selected applicants will be
contacted and an interview will be scheduled. Interviewed applicants will be required to sign an Employment Information Release form
authorizing RHF to verify references and educational degrees. Before making a formal job offer, a reference check will be conducted on the
top candidate(s). Applicant(s) will be notified before the references are contacted those interviewed and not selected will be notified.
7.
RHF is required by federal law to hire only persons authorized to work in the United States. To comply with the Immigration Reform and
Control Act of 1986, employees must provide proof of identity and authorization to work. Do not include this confidential documentation in
your application package. Any person with a disability requiring reasonable accommodation(s) during any phase of
the recruitment process is
encouraged to contact the Department of Human Resources in advance.
8.
All application materials become the propetry of RHF and will not be returned to the applicant.
9.
RHF is responsible for protecting sensitive recruitment data and maintains confidentiality of that data, as required by the Information Practices
Act. All information collected through the recruitment process complies with the provisions of that act.
Red Hawk Financial, under the Indian Preference Act (Title 25, U.S. Code Sections 472 & 473), provides preference in filling vacancies to
Native American applicants. In other than
the preceding, NVIH provides equal employment opportunities (EEO) to all employees and applicants for
employment without regard to race, color, religion, gender, national original, age,
disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal laws. In addition, RHF prohibits discrimination on the basis of creed, sexual
orientation, gender identity, marital status, or presence of a physical, mental, or sensory disability, in accordance with applicable state and local laws. This policy applies to all terms and
conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Red Hawk Financial
A division of the Mechoopda Tribal Lending Enterprise, wholly-owned and
operated by the Mechoopda Indian Tribe of Chico Rancheria
DATE ___________________
Red Hawk Financial
An Equal Opportunity Employer
Submit this application to: Red Hawk Financial, 125 Mission Ranch Blvd, Chico, CA 95926
Red Hawk Financial (RHF), under the Indian Preference Act (Title 25, U.S. Code Sections 472 & 473), provides preference in filling vacancies to Native American applicants.
In other than the preceding, RHF provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion,
gender, national original, age, disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal laws. In addition, RHF prohibits
discrimination on the basis of creed, sexual orientation, gender identity, marital status, or presence of a physical, mental, or sensory disability, in accordance with applicable
state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall,
transfer, leaves of absence, compensation, and training.
Section I – Instructions
Section II – Position
1. Type or print clearly.
2. Answer each question truthfully and completely. False statements may be cause for
rejection of your application or termination from employment regardless of the time
elapsed before discovery.
3. Sign and date the application as provided for on the reverse side.
No application will be accepted unless signed.
Position Title You Are Applying For
Department and/or Tribal enterprise
Section III – Personal History
Name (last, first, middle initial) as it appears on your social
security card
Social Security Number
Residence Phone
Cell Phone
Current Street Address (street, city, state, zip code)
Email Address
Tribal Affiliation* (if applicable)
Current Mailing Address (if different)
Roll Number* (if applicable)
*MUST include documentation with application
Section IV – General Information
Type of employment desired: Full-Time Part-Time Temporary
If applying for Part-Time or Temporary work, please list the days and times you are available:
QUESTIONS
YES NO
1. If hired, can you present evidence of United States citizenship or proof of your legal rights to live and work in the U.S.?
2. Are you over the age of 18?
If not, can you furnish a work permit indicating the right to work? Yes No
3. Can you perform the essential functions of the job, with or without accommodation?
4. Have you ever been employed by RHF? If yes, please indicate dates of employment:
5. Do you have any friends or relatives employed by RHF? If yes, please provide their name and relationship:
6. Are you related to anyone on the Board of Directors? If yes, please provide their name and relationship:
7. Do you hold a valid Motor Vehicle Driver’s License? California Other Number: Class:
8. Have you ever been discharged from any employment or forced to resign? If yes, please explain:
Section V – Education
A. Secondary
1. Highest grade completed:
2. Name of High School, Address, City and State
3. Diploma Earned?
Yes No
4. If you have a high school equivalent diploma (G.E.D.), state name and phone number of issuing agency.
B. Post-Secondary
5. Name and location of colleges, universities, graduate school, or technical
schools attended
Major
Graduate
Degree(s)
Earned
Yes
No
C. Licenses and Certificates
If you hold any professional licenses, vocational licenses, or certificates, please list and include license number(s) below.
Section VI – Skills and Qualifications
Keyboarding: WPM List Computer Programs:
Language(s) other than English (please indicate whether you speak, write, and/or read that language. May also include Sign Language).
THE FOLLOWING SECTIONS MUST BE COMPLETED EVEN IF ATTACHING A RÉSUMÉ
Section VII – Employment History
Account for work experience during the last 10 years and describe specific duties that are relevant to the position for which you are applying. To allow
for accurate review and consideration, your application should provide a complete and detailed description of your work experience. It is to
your benefit to be as thorough as possible because this information will be used to determine if you are qualified for this position. You may attach an
additional page if more space is required or refer to a résumé only for the duties description.
From (mo/yr)
To (mo/yr)
Job Title or Occupation:
Part Time Full Time
Name of your direct supervisor
Employer’s Name and Address
Supervisor’s Phone Number
Description of Duties:
Reason for Leaving:
From (mo/yr)
To (mo/yr)
Job Title or Occupation:
Part Time Full Time
Name of your direct supervisor
Employer’s Name and Address
Supervisor’s Phone Number
Description of Duties:
Reason for Leaving:
From (mo/yr)
To (mo/yr)
Job Title or Occupation:
Part Time Full Time
Name of your direct supervisor
Employer’s Name and Address
Supervisor’s Phone Number
Description of Duties:
Reason for Leaving:
From (mo/yr)
To (mo/yr)
Job Title or Occupation:
Part Time Full Time
Name of your direct supervisor
Employer’s Name and Address
Supervisor’s Phone Number
Description of Duties:
Reason for Leaving:
Section VII – Employment History (continued)
From (mo/yr)
To (mo/yr)
Job Title or Occupation:
Part Time Full Time
Name of your direct supervisor
Employer’s Name and Address
Supervisor’s Phone Number
Description of Duties:
Reason for Leaving:
From (mo/yr)
To (mo/yr)
Job Title or Occupation:
Part Time Full Time
Name of your direct supervisor
Employer’s Name and Address
Supervisor’s Phone Number
Description of Duties:
Reason for Leaving:
Section VIII - References
List three (3) persons not related to you who have knowledge of your work performance within the last three (3) years.
Name
Address
Phone Numbers
Years
Known
Street Address
Work
City State Zip
Cell
Street Address
Work
City State Zip
Cell
Street Address
Work
City State Zip
Cell
Section IX – Further Explanations
Please include any other documentation which will present your qualifications to our interview committee. If you are selected
to proceed with the interview process, we will notify you to arrange a mutually acceptable interview time. Your interest in employment
at Red Hawk Financial is appreciated.
Section X – Application Certification
I HEREBY CERTIFY that all statements made in connection with this application and attachments are complete and true to the best of
my knowledge. I understand that supplying false or misleading information is grounds for disqualification from further consideration for
employment, or for termination if discovered at a later date. I authorize investigation of all statements contained herein. I further
authorize the references and employers listed above or on any of the attached documents to give you any and all pertinent information
concerning my previous employment, education, and licensure. I release all parties from liability for any damage that may result from
furnishing the same to you.
Employment with Red Hawk Financial is voluntarily entered into. All RHF personnel are employed on an at-will basis. At-will
employment may be terminated with or without cause, and with or without notice at anytime by the employee or by RHF. No manager,
supervisor, or employee of the organization has any authority to enter into an agreement for employment for any specified period of
time or to make an agreement for employment other than at-will terms.
SIGNATURE ___________________________________________________________ DATE OF APPLICATION ______________
Release and Authorization
In connection with my application for employment (including contract for service) with
I understand that investigative inquiries may be
obtained on myself by a consumer reporting agency, and that any such report will be used solely
for employment-related purposes. I understand that the nature and scope of this investigation will
include a number of sources including, but not limited to, consumer credit agencies, criminal
convictions, motor vehicle reports, Bureau of Workers Compensation and other reports. These
reports will include information as to my character, general reputation, personal characteristics,
mode of living, and work habits. Information relating to my performance and experience, along
with reasons for termination of past employment from previous employers, may also be obtained.
Further, I understand that you will be requesting information from various Federal, State, County
and other agencies that maintain records concerning my past activities relating to my driving,
credit, criminal, civil, education, and other experiences.
I understand that if the Company hires me, it may request a consumer report or an investigative
consumer report about me for employment-related purposes during the course of my
employment. The scope of this investigation will be the same as the scope of a pre-employment
investigation, and that the nature of such an investigation will be my continuing suitability for
employment, or whether I possess the minimum qualifications necessary for promotion or transfer
to another position. I understand that my consent will apply throughout my employment, unless I
revoke or cancel my consent by sending a signed letter or statement to the Company at any time,
stating that I revoke my consent and no longer allow the Company to
obtain consumer or investigative consumer reports about me.
I understand that I am being given a copy of the “Summary of Your Rights Under the Fair Credit
Reporting Act” prepared pursuant to 15 U.S.C. Section 1681-1681u. If I am applying for
employment in the State of California or if I am a resident of California at the time of applying for
employment, a summary of the provisions of California Civil Code section 1786.22 is also being
provided to me with this form. If I am applying for employment in the State of New York or if I am
a resident of New York at the time of applying for employment, in compliance with Section 380-c
of the New York General Business law, I am being provided with a copy of NY Correction Law
Article 23-a. This Disclosure and Authorization form, in original, faxed, photocopied or electronic
form, will be valid for any reports that may be requested by the Company.
I authorize without reservation any party or agency contacted by this employer to furnish the
above mentioned information. I hereby consent to your obtaining the above information from ET
All Inc. (and/or any of their licensed agents) located at 4382 E. La Palma Ave., Anaheim,
CA 92807, (888) 269-6400, www.etall.com. I understand to aid in the proper identification of my
file / records the following personal identifiers, as well as other information, is necessary
.
Print Full Name _______________________________________________________
Last name as it appears on Driver’s License__________________________________
Other Last Names Used within the last 7yrs__________________________________
Social Security Number ________-_______-_________Date of Birth_____/_____/_____
Driver License Number ______________________________State _______________
Current Address _________________________________________________________
City _____________________________________ State ______ ZIP _________
Applicant Signature _______________________________ Date_________________
California, Oklahoma or Minnesota Applicants:
I would like to receive a copy of any report obtained on me by “the Company
” □ Yes □ No
Mechoopda Indian Tribe
Red Hawk Financial
A division of the Mechoopda Tribal Lending Enterprise, wholly-owned
and operated by the Mechoopda Indian Tribe of Chico Rancheria
Criminal Background Check Authorization
As a prospective employee of the Mechoopda Indian Tribe and Red Hawk Financial, I understand that it
is policy to secure a Criminal Background Clearance and may require a Credit Report. By signing
below, I authorize Mechoopda Indian Tribe and Red Hawk Financial to obtain copies of my Criminal
Background Clearance as part of the pre-and post-employment screening process:
Criminal Search, the Civil Search, and Federal District Court search to ensure the applicant is in
compliance with the Consumer Financial Services Ordinance §§ 5.4(4), (11)-(14), (19)-(20).
Credit Report to assess the applicant’s risk under the applicant is a risk under the Consumer
Financial Services Ordinance §§ 5.4 (4), (10)-(14), (19)-(20).
The applicant or employee will be provided with a duplicate copy of the clearance, upon written request.
Applicant’s Signature: _________________________ Date: ________________
Drug Screening
Informed Consent and Release of Liability
____________________________
Applicant’s Name
Applicant’s consent: I hereby voluntarily agree to complete a pre-employment physical including a
urine sample for the purpose of pre-employment drug screening. “I authorize the designated collector to
obtain samples of my urine to be analyzed for the presence of controlled substances. I also understand
and agree that the results of this test and the physical will be released to:
Mechoopda Indian Tribe
I do hereby release representatives of the Mechoopda Indian Tribe, Red Hawk Financial and Enloe
Medical Center, their employees, agents, representatives and collectors from any and all liabilities
arising from the release of, or use of the information derived from or contained in my test results.
My signature below acknowledges that I did read this entire form, understand and agree with all
statements and conditions outlined in this informed consent release of liability.
___________________________________ _____________________
Applicant Signature Date
